Working location: Ho Chi Minh City |    Type of employee: Full-time

Report to: Sales Admin Supervisor |    Level: Team member

The Sales Admin will provide end-to-end administrative and operational support for the Wholesale team. This role ensures smooth order processing, accurate inventory control, timely delivery and payment follow-up, and effective coordination with internal departments and customers.

I. Some of the key responsibilities

1. Receiving and processing purchase orders.

2. Following up shipment to customers with the Logistics team.

3. Maintaining and updating sales and customer records.

4. Expediting orders through internal liaison.

5. Supporting the account manager & Sales department with other administrative tasks:

• Compose all documents for approval, scheme, contract;
• Administration in terms of entertainment, business trip procedures.

6. Follow the payment timeline from customers.

7. Support sales to get data for sales reports and update Inventory, tracking customer’s orders to analyze assortments.

8. Support sales to collect bad debts from customers.

9. Support the other works related when the Sales team are on field.

10. Other tasks assigned by the Company.

II. The Successful Applicant 

• Good command of English communication for working and documentation.
• Bachelor’s degree in Business Administration, Economics, or related field.
• Minimum 2 years’ experience in Sales Administration or related roles, preferably in retail or wholesale distribution.
• Strong organizational and multitasking skills with attention to detail.
• Good communication and problem-solving skills.
• Ability to work under pressure and meet tight deadlines.
• Sense of Carefulness, Responsibility, High adaptability, Teamwork, proactivity.
• Experience in the Retail Industry and Odoo system is a plus.

III. RECRUITMENT PROCESS:
CV Application → Interview with HR & Line Manager.
Qualified Candidates will be shortlisted and contacted