Working location: Ho Chi Minh City |    Type of employee: Full-time

Report to: Vice President |    Level: Team member

The Executive Assistant provides administrative, coordination, and business support to the Vice President, ensuring smooth execution of commercial and operational priorities. This role works closely with cross-functional teams to support project coordination, business reporting, stakeholder communication, and day-to-day operational follow-up.

I. Key responsibilities:

1. Executive & Business Support:

• Provide day-to-day administrative and coordination support to the Vice President.
• Prepare presentations, reports, meeting materials, and business documents.
• Coordinate meetings, record meeting minutes, and follow up on action items to ensure timely execution.
• Support calendar management, travel arrangements, and other executive support activities when required.

2. Commercial & Project Coordination

• Assist in tracking commercial initiatives, business projects, and cross-functional action plans.
• Coordinate with internal departments to gather information, monitor progress, and ensure alignment on key deliverables.
• Consolidate business data, reports, and operational updates for management review.
• Support communication and coordination between internal teams and external stakeholders when required.

3. Administration & Reporting

• Maintain organized records, documentation, and filing systems.
• Support contract, approval, and document management processes.
• Assist in preparing periodic reports, presentations, and management summaries.
• Perform other tasks assigned by the Company.

II. The Successful Applicant 

• Bachelor‘s degree in Business Administration, Economics, Marketing, Commerce, or related fields.
• 1–3 years of experience in Executive Assistant, Commercial Support, Sales Administration, Project Coordination, or similar roles.
• Strong organizational, coordination, and multitasking skills.
• Proficient in Microsoft Office applications, especially Excel and PowerPoint.
• Good communication skills in both Vietnamese and English.
• Detail-oriented, proactive, and able to handle confidential information professionally.
• Ability to work effectively in a fast-paced and dynamic environment.

III. Contract Duration:

• 1-year contract (including probation period, maternity cover).